Montreat College
School for Professional and Adult Studies (SPAS) Black Mountain
                   
Position Description:    Administrative Assistant/Support


Qualifications:

• Exemplify a like-mindedness with Montreat College's Christ-Centered Mission, Vision, and Values by demonstrating and articulating a personal Christian faith in practice
• Should possess excellent office and interpersonal skills.
• Be self-directed, innovative, detail-oriented, and able to keep confidences.
• Proficiency in personal computer word processing, spreadsheet, and database applications is required.
• Uses oral and written skills effectively
• Should be able to work with limited supervision.

Responsibilities include:

• Assist the Director of Faculty Services in preparation for meetings, conferences, and other responsibilities
• Submit and record appropriate Business Office forms for Director and SPAS faculty's expenses.
• Assist the Director in Faculty recruitment and the orienting of new faculty
• Generate and maintain entry files for all SPAS faculty applicants
• Send completed applicant  paperwork to the VP for Academics and Business Office
• Enter all new faculty in database, update with any changes in faculty's address, email, phone etc. and issue faculty contact rosters
• Produce list of suggested monthly faculty assignments for SPAS courses
• Secure approval from SPAS and PLUS faculty for upcoming course assignments
• Enter monthly faculty assignments in database
• Create, print, secure signatures, and mail monthly SPAS faculty course contracts
• Collect, distribute, date and file original signed contracts  
• Send emails to faculty regarding monthly course assignment intro dates
• Create a monthly faculty contract list the first of each month of courses to be completed during that month and send to the Business Office for monthly payroll
• Send  email notices to faculty members regarding  meetings, workshops, surveys, conferences training opportunities
• Set-up all SPAS Faculty meetings
• Attend and prepare minutes for SPAS faculty meetings
• Update the SPAS Faculty Handbook annually
• Other duties as assigned

Start Date: As soon as possible Application Deadline:    Until filled; screening will begin immediately

Application Requirements:  Send letter of interest, resume, statement of Christian beliefs, and names of three (3) references with telephone numbers via email to:

Carolyn Sanders
Director of Faculty Services
csanders@montreat.edu